Like many other healthcare providers, the hospital was still highly dependent on paper records such as patient medical files and financial documents. Transferring these paper files into a digital database by hand was time-intensive and involved significant human error. Even more so, keeping digital records up-to-date manually for every change in medical or financial information was nearly impossible to maintain because this prevented employees from spending the necessary face-time with patients.
Another pain point was inventory management. The hospital monitored the supply levels of every inventory item, right down to syringes, gloves, and needles, based on anticipated demand and previous use. Yet, an inefficient inventory tracking system meant that 20-30% of its supplies went unused. The hospital was also faced with significant proportions of appointment cancellations, which were especially costly if the empty space could not be filled. Due to these no-shows, many other patients were unable to access services in the time-frame needed.
RPA increases control of operations
The hospital turned to RPA in order to regain control of its operational processes and significantly improve the patient experience. Through RPA digitization, the hospital was able to eliminate a significant number of internal functional silos and provided its patients with increased transparency. Automation streamlined the supply chain by determining optimal inventory levels based on previous needs and patterns in the demand, especially through the use of real-time reporting. At this point, the hospital was using software robots for roughly 80% of claims and billing, thereby reducing processing costs from $4 to $1 per claim.
Patients welcomed the change. More than 75% of them (across all age groups) wanted to use innovative and functional digital services. The increasingly digitized infrastructure supported by RPA was a success. Patients were able to access their medical histories, billing information, and appointment scheduling and reminders from a unified online platform, which resulted in optimized appointment turnout and more timely payments. While RPA provided operational improvements for the hospital, the patients were the ones who most significantly benefitted.
Intuitive user interfaces. Ease of implementation. The ability to cut the complexities and eliminate the redundancies in today’s healthcare industry. With UiPath, make the most of a simple user experience with streamlined implementation and unparalleled customer support. Our RPA solutions boost operational growth and create a positive patient experience unmatched by other companies throughout the automation industry.
Patients are at the forefront of the healthcare industry, and RPA allows service providers to improve the quality of their forward-facing operations. With its cognitive RPA, UiPath’s automation is able to achieve complex language, named entity recognition, and sentiment analysis capabilities by integrating Google, Microsoft, IBM & ABBYY cognitive and OCR services. When applied to digital helpdesks or communication platforms, UiPath’s front office capabilities allow software robots to efficiently respond to patient requests.
UiPath does not locally store any process-related data from software robots. The platform only maintains robot-related activity reports, either locally or on the Orchestrator if using the server option. Patient information accessed during automation of data transfers or claims processing is always confidential.
UiPath non-intrusively runs automation through human-like interactions with the user interface using intelligent computer vision. Because the software is a process and is application-agnostic, UiPath allows automation of existing healthcare systems and applications (both native and web) to be modeled without affecting the underlying code. It also works exceptionally well in Citrix environments (8x-10x faster) where there is no access to the application’s user interface elements. This is crucial since 90% of large healthcare providers leverage Citrix solutions.
A software robot’s expense is typically one-fifth the cost of a full-time healthcare staff member. RPA can deliver up to 47% overall savings, especially in healthcare payer BPO. With UiPath’s intelligent scheduling and multi-tenancy, healthcare providers can leverage a cost-effective workforce and significantly reduce operating costs. Robots can be deployed in Cloud or on-premises from a single central server, making automation possible across multiple independent business units.