Prove out, build out, move out

To get rolling on your automation journey, you need to prove out automation’s value to the organization with a strong proof of concept (PoC), build out your initial team and your technology foundations, and move out to capture the best initial opportunities. Here’s what’s involved.

Complete a successful PoC to get the buzz started

Companies don’t often jump into automation with both feet—they want to test the waters first. So if you want to move automation forward in your company, you’ll need to prove out its value.

Show, don’t tell

A good way to demonstrate the power of automation is to complete a PoC. Make sure it focuses on a specific process and pain point, and clearly demonstrates how RPA can improve efficiency, throughput, and overall performance.

Now, build the buzz

Tell everyone—particularly senior management and the C-Suite—about your great PoC results, so that you can secure the commitments you’ll need to establish your initial automation center of excellence (CoE) and move forward on additional projects.

Build out teams and governing frameworks

In Stage 1, you’ll want to lay the groundwork for a scaled-up automation effort.

Set up a center of excellence

Stage 1 is when many organizations establish an automation CoE to take responsibility for developing, deploying, managing, and measuring automation projects across the enterprise. (Some companies disperse automation specialists into different functional areas—but we believe a CoE makes scaling and end-to-end automation much easier and recommend it as a best practice).

Create a core team

Get started with a small number of skilled RPA developers and perhaps an implementation manager. As your successful track record grows, so will your team, expanding to include more RPA developers and implementation managers, plus solutions architects, business analysts, and more.

Establish processes and roles, too

Now’s the time to clarify who does what, the way automation projects get done, the selection criteria you’ll use to build your pipeline, and the documentation you’ll need to move forward. Also, take the time to set out your plan for maintaining quality and measuring impact.

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Select the technology platform that can support your vision

If you’re committed to a full-scale RPA journey that ends in organizational transformation, you’ll need an automation platform that can move you from discovering RPA opportunities to building automations to managing and measuring them. (In other words, the capabilities we’ve built into the UiPath Platform)

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Build a pipeline and expand your successes

You’ve laid the foundation and built your team. Now, it’s time to build your automation pipeline and start capturing its best opportunities.

Get technology to help

Building a great pipeline becomes much easier when you have technology to help you crowdsource ideas, analyze processes to find opportunities across the enterprise, and help you prioritize the most promising projects. (Yes, it exists; check out Automation Hub to learn more).

Focus on best opportunities

Make sure your first projects have high ROI that’s relatively easy to capture, so you continue to build a track record of success.

Set up governance and establish your automation scorecard

Get ”eyes on” in high places

During this first stage, it’s a good idea to formalize the automation initiative by obtaining an executive sponsor and establishing a steering committee to provide support, resources, oversight, and governance.

Set up the scorecard

This group will need ongoing proof that your automation efforts are resulting in higher productivity, efficiency, and ROI gains. So this is the time to agree on an RPA scorecard and set up your measurement approaches.

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