Annual Invoice Volume% Requiring Manual Handling
Robotic Automation, Structured Data, Digitisation
There is one financial obstacle to be resolved to accomplish Accounts Payable Automation, and three technology steps need to be taken. The financial obstacle is ROI - the AP area is too small to justify a large-scale software implementation investment.
The technology steps are:
Automation: software robots must replace manual actions by AP staff.
Structured Data: the influx of unstructured data must quickly become structured.
Digitisation: a highly automated flow of structured data between employees, suppliers, and third parties – supporting reporting, analytics, and decision-making – must be established.
By taking these three steps, a scope of AP work equivalent to that typically covered by a “Receipt to ERP” BPO outsourcing contract will be transformed so that automated activity outcomes, and data will be seamlessly integrated with a company’s ERP system. Furthermore, new capabilities, such as payment reviews and authorisations via mobile devices, will become possible. These three steps also provide a solid automation foundation for organisations with a highly manual procure-to-pay process (P2P) cycle, enabling them to reduce costs, improve performance, achieve regulatory compliance and gain real-time visibility into payables status.
The UiPath Accounts Payable Automation Solution
UiPath’s solution for AP optimisation is based on robotic process automation technology, and combines fast and highly intuitive
automation deployments with very precise structured data and digitisation capabilities.
Automated Data Capture and Data Entry
Invoice capture is processed with OCR technology to 95%+ character level accuracy from a scanning device if the invoice is paper-based, or from an electronic file, such as a PDF or email. All document actions are saved in archived log files, providing audit support and reporting for compliance purposes.
Highly Configurable Workflow Automation Rules
The accounts payable automation solution addresses the business logic that is behind complex P2P processes with highly configurable workflow rules. This enables intuitive and effective end-to-end automation for two or three-way document matching, ERP system reconciliations and branching flows for special items such as non-PO invoices.
Approval and Exception Resolution
Approval activity is streamlined in the AP solution by rules-based, auto-approved, workflow criteria that limits human involvement to specific approval situations. Exceptions are triggered by data that does not conform to automated workflow criteria for routing, matching and circulation actions. UiPath minimises exception resolution by following well-defined redistribution rules that are designed to identify and escalate exceptions to the right skill sets. The solution also uses live monitoring to flag exception points for rule reviews and fraud detection.
Regulatory Compliance and Governance
The UiPath accounts payable automation solution embeds compliance and governance controls, such as authorised roles and the segregation of duties. In addition, archived log files that document the details of all automation activities minimise the cost and disruption of compliance audits.
Flexible & Adaptive
The UiPath AP solution delivers flexibility and adaptability benefits. Changes in transaction volumes from growth, acquisition or consolidation are easily accommodated without compromise to performance or accuracy. Real-time performance monitoring and documentation facilitate new analytic or predictive capabilities requirements.
UiPath - Seamless integration, Cloud-Based or On Premise
Integration between different systems and applications is essential to organisations where operations are decentralised and span across multiple geographies. UiPath excels at this. It integrates with virtually any ERP system, including SAP, Oracle and any other
homegrown solution. UiPath’s robots allow you to open and close any application and read, pull, and transfer data from and into various environments (text files, applications’ user interfaces, Office files, emails etc).
UiPath – RPA Designed for the Needs of Global Enterprises and BPOs
UiPath RPA is an enterprise computing platform dedicated to automate business processes. It provides process modelling, change management, deployment management,
access control, remote execution and scheduling, execution monitoring, auditing and analytics in full compliance with the enterprise security and governance best practices.
UiPath Studio is the highly visual productivity environment where business users can model end-to-end business processes into a process diagram with simple drag-and-drop functionality.
Advanced error checking and history visibility ensure flawless execution and detailed project monitoring.
UiPath Orchestrator is a scalable RPA server fully integrated and equipped with centralized instrumentality for enterprise class management, security, compliance, support and auditability.
Our Orchestrator records everything the robots do through log files and transforms them into advanced analytics.
UiPath Front Office Robot is the agent assisted robot that shares the same workstation with human employees and assists them to automatically execute business activities.
UiPath Back Office Robot is the autonomous software robot programmed to run unattended, independent from human interaction.